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Terms and conditions of use for the Online Service for shareholders of Allianz SE

I. Scope of application

These terms of use apply for all shareholders of Allianz SE using the Allianz SE Online Service at www.allianz.com/agm-service. This includes, inter alia, registration for the e-mail delivery of the invitation to the General Meeting of Allianz SE, registration for the General Meeting of Allianz SE as well as exercising the right to vote via the Online Service. 
 

II. E-mail delivery 


1. Registration for and participation in e-mail delivery 

We require your express consent so that we can send you your invitation to the General Meeting of Allianz SE by e-mail. You can give this consent via the Online Service by registering for the e-mail delivery of the invitation to the General Meeting. We always send e-mails unencrypted.

Registrations of minors can only be made by their legal representatives or other persons authorized to represent them as part of their power of authorization. With the registration you confirm to Allianz SE that you are acting on behalf of the minor with the necessary power of representation. 

Around seven weeks before each General Meeting, we determine for which of the persons registered for e-mail delivery shares are entered in the share register of Allianz SE in order to prepare the despatch of the invitations. If you register before this time, you will for the first time have the invitation to the General Meeting sent to the e-mail address you have given for the General Meeting of Allianz SE following your registration. Subsequent registrations can only be considered for the following General Meeting.

Please let us know if you have not received your invitation to the General Meeting electronically, even though you registered for this in good time. For this, please contact the Allianz Investor Line on +49 89 3800 7555, by e-mail at hv-service@allianz.com or in writing at Allianz SE, c/o ADEUS Aktienregister-Service-GmbH, 20722 Hamburg.

Allianz SE reserves the right to decide on whether and which electronic methods of despatch will be offered. 

2. Providing the registration data

E-mail address

Please indicate as the delivery address an e-mail address which you regularly use. If, after sending the invitation to the General Meeting, we receive a technical notification that the e-mail was not delivered, we will send you the invitation by post again. Every shareholder is responsible for ensuring that the selected e-mail address is functional and that incoming e-mails can be read. Should your e-mail address change, please inform us via the Online Service.

Password

To register for e-mail delivery of the invitation to the General Meeting you must determine a personal password. Please keep this safe from access by third parties. In future, it can be used not only to amend your registration details but also to use the Online Service for shareholders of Allianz SE.

3. Amending your registration details 

The Online Service for shareholders is available throughout the year at www.allianz.com/agm-service. Via the Online Service you can change your e-mail address and your password. 

4. Withdrawal of your consent

You can withdraw your consent to e-mail delivery of the invitation to the General Meeting via the Online Service at any time. You will then receive the invitation by post again. However, if withdrawal takes place after the technical preparations for sending out the invitations to the General Meeting have already started, we can only take your withdrawal into account for the subsequent General Meeting. In this case, we will endeavour to also send you the invitation to the General Meeting by post.

5. Disposal of your Allianz shares

If you have disposed of all your Allianz shares between two General Meetings at any time and then acquire Allianz SE shares again up to approximately seven weeks before the next General Meeting of Allianz SE, the consent you provided to participate in the e-mail delivery of the invitation to the General Meeting will continue to apply.

Around seven weeks before each General Meeting, we determine for which of the persons registered for e-mail delivery shares are listed in the share register of Allianz SE in order to prepare the despatch of the invitations. If at this point no shares are listed in the share register in your name, your consent is cancelled automatically. If you subsequently acquire Allianz shares, you will receive the invitation to General Meetings of Allianz SE by post unless you re-register for e-mail delivery.

 

III. Registration for the General Meeting and exercise of voting rights


1. Online registration for the General Meeting

Registration for the General Meeting via the Online Service is possible up to the end of the registration period. We recommend that you make early use of the Online Service to register for the General Meeting so that in the event of any technical problems you can still register by post or e-mail in good time before the end of the registration period. If you have received several invitations with different shareholder numbers, please register online for the General Meeting separately for each of these shareholder numbers.

After registering for the General Meeting, via the Online Service you can vote via the online absentee voting system or authorize the persons appointed by the Company or intermediaries (including credit institutions), shareholders' associations or proxy advisors to vote on your behalf and issue them with instructions relating to the agenda points.

2. Voting via the online absentee voting system

In the Online Service you can cast your votes via the absentee voting system (online absentee vote).

If you have registered on time for the General Meeting, you can cast your votes and change them via the online absentee voting system until the start of the voting at the General Meeting via the Online Service. If you have cast absentee votes outside the Online Service, you can change them via the Online Service until this time, as well.

If you have cast absentee votes via the Online Service and also in a different manner, your last cast vote takes priority.

3. Authorization of the persons appointed by the Company to vote on your behalf

You can authorize the persons appointed by the Company to vote on your behalf in the Online Service. 

If you have registered on time for the General Meeting, you can authorize and instruct the persons appointed by the Company to vote on your behalf and change your instructions until the start of the voting at the General Meeting via the Online Service. If you have authorized and instructed the persons appointed by the Company outside the Online Service, you can change your instructions via the Online Service until this time, as well. Withdrawing an authorization is only possible at the address set out in the Invitation to the General Meeting. The Online Service is not available for this.

The persons appointed by the Company are neutral and exercise the right to vote solely on the basis of the instructions given by you. If an individual vote takes place on an agenda item (e.g. discharge of the members of the Supervisory Board) an instruction granted for each individual sub-point applies.

Please note that the persons appointed by the Company do not accept instructions to submit questions or applications and to raise objections to resolutions of the General Meeting. The persons appointed by the Company represent you anonymously, i.e. without giving your name.

If you have authorized and instructed a person appointed by the Company both via the Online Service and in any other way, your most recently given instructions take priority.

4. Authorization of intermediaries, shareholders' associations and proxy advisors via the Online Service

In the Online Service you can also authorize intermediaries, shareholders' associations and proxy advisors participating in the Online Service.

If you have authorized an intermediary, shareholders' association or proxy advisor which participates in the Online Service, instead of grating authorization to that intermediary, shareholders' association or proxy advisor, you may grant authorization via the Online Service to another intermediary, shareholders' association or proxy advisor participating in the Online Service up to the time of the end of registration. The most recently granted authorization has priority. Previously granted authorizations are considered as having been revoked and are no longer taken into consideration. Simply withdrawing an authorization (i.e. without granting a new authorization) is only possible at the address set out in the Invitation to the General Meeting. The Online Service is not available for this.

The authorized intermediary, shareholders' association respectively proxy advisor is exclusively responsible for exercising the voting right. Please note that these proxies may also exercise voting rights at the General Meeting only via absentee voting or by authorizing persons appointed by the Company to vote on their behalf at the General Meeting. 

If you have authorized and instructed an intermediary, shareholders' association or proxy advisor both via the Online Service and in any other way, your most recent authorization and instructions take priority.

IV. Associations of persons / legal entities

Please note that in the case of associations of persons (e.g. married couples, communities of heirs), partnerships or legal entities entered in the share register, the person carrying out registering or amending the registration details, casting absentee votes, authorizing the persons appointed by the Company or intermediaries, shareholders' associations or proxy advisors participating in the Online Service as well as giving or amending instructions, must be authorized to do so by all members of the association of persons, respectively the partnership / legal entity, or have the necessary legal power to represent the association of persons / legal entity. As a user of the Online Service, you confirm to Allianz SE that you are authorized in the required manner.
 

V. Duty of care of the user

Please do not make your shareholder number and your password available to unauthorized persons so that no third party can utilize your access.

If misuse is suspected, you should have your access blocked by calling the Allianz Investor Line which is available to you on the telephone number +49 89 3800 7555

Please make sure you close the Online Service properly. Properly closing the program prevents unauthorized parties from being able to see or manipulate your entries during your absence. 

VI. Stability and availability / Exclusion of liability

The technical and organizational measures taken by us to guarantee the proper functioning of our internet services and data security are in line with the most modern standards. Nevertheless, the availability, functioning, stability and reliability of the internet service can be subject to fluctuations and disruption. Allianz SE has no influence on the availability, functioning, stability and reliability of the telecommunications network and the internet services as well as the network elements of third parties. Allianz SE cannot therefore guarantee and assume liability for the availability, functioning, stability and reliability of the telecommunications network and the internet services and network elements of third parties as well as for access to our internet service at all times. Furthermore, Allianz SE assumes no responsibility for faults and defects in the hardware and software used for the Online Service, including that of service provider companies unless intent or gross negligence are present. If safety considerations make this appear imperative, we reserve the right to suspend or shut down our internet services without further announcement. In the event of technical problems, please contact the Allianz Investor Line on +49 89 3800 7555, by e-mail at hv-service@allianz.com or in writing at Allianz SE, c/o ADEUS Aktienregister-Service-GmbH, 20722 Hamburg.

VII. Information on data protection 

The security and protection of your personal data are of the utmost priority for us. We guarantee these with secure data communication methods which are in line with the latest state of the art.

In connection with using the Online Service your data are only stored, processed and used for the following purposes: 

  • Registration for e-mail delivery of the invitation to the General Meeting
  • Registration for the General Meeting
  • Voting via the online absentee voting system
  • Granting authorization and instructions to the persons appointed by the Company to vote on your behalf, to an intermediary, shareholders' association or proxy advisor participating in the Online Service
  • Submitting questions to the Board of Management of Allianz SE ahead of the General Meeting
  • Identification when calling up the video transmission of the General Meeting for shareholders 
  • Declaration of objection against resolutions of the General Meeting
  • Updating your address details in the shares register.

Your data will only be stored by us to the extent and for the duration set out in the statutory provisions, in particular in order to meet accountability obligations in terms of German stock corporation law. 

Further information on data protection for shareholders of Allianz SE can be found at www.allianz.com/shareregister-service.

 

VIII. Amendments to the terms and conditions of use 

We reserve the right to amend these terms and conditions of use at any time. The terms and conditions of use are adopted or amended particularly if we wish to technically expand the Online Service or take into consideration amended legal regulations, especially German stock corporation law. The currently applicable terms and conditions of use will be displayed each time you access the Online Service. By accessing the Online Service, you explicitly accept the terms and conditions of use in the currently applicable version.