I. Scope of application
These terms of use apply for all shareholders of Allianz SE and their (statutory) representatives using the Online Service at www.allianz.com/agm-service. This includes registering for general meetings, exercising voting rights as well as consenting to the invitation to general meetings of Allianz SE being sent by e-mail.
II. Access to the Online Service
You can log in to the Online Service by using your shareholder number and designated password. If you receive invitations to general meetings by e-mail, you will find the information you need to log in to the Online Service in that e-mail. All other shareholders registered with the share register will receive their Online Service access data along with the invitation letter to the general meeting.
If you do not have your access data at hand, please call the Allianz Investor Line at +49 89 3800 7555 (Monday to Friday, 9 am to 5 pm). Alternatively, you can contact us via e-mail at [email protected]. If an e-mail address has been recorded for you to receive invitations to general meetings by e-mail, you can also request a temporary password via the Online Service by clicking on “Request password.”
III. Live webcast of general meeting
You can watch the general meeting in its entirety live via the Online Service. To merely watch the live webcast of the general meeting it is not necessary to register for the general meeting. Rather, it suffices if you log in to the Online Service during the general meeting.
IV. Registration for general meeting
If you are registered in our share register, you can register for the general meeting via the Online Service until the end of the registration period. We recommend that you make early use of the Online Service to register for the general meeting so that in the event of any technical problems you can still register by mail or e-mail before the end of the registration period. If you have received several invitations with different shareholder numbers, please register online for the general meeting separately for each of these shareholder numbers.
V. Ordering admission cards
Once you have registered for the general meeting, you can order an admission card for yourself or a representative via the Online Service. You then have the option of printing out the admission card or having it sent to you by e-mail or mail. The electronic admission card will be sent unencrypted. Any authorization you granted to the persons appointed by the Company, a bank, or a shareholders’ association will expire if you order an admission card later. Your vote cast via absentee voting will also be deemed revoked in this case.
If you have ordered an admission card for yourself or your representative – either via the Online Service or by other means – and you or your representative are unable to attend the general meeting, you still have the option of authorizing the persons appointed by the Company and issuing instructions to them via the Online Service until the end of the general debate at the general meeting. In this case, the admission card cannot be used to attend the general meeting. If you later decide to attend the general meeting in person, please go directly to the special counter in the entrance area of the meeting venue on the day of the general meeting.
VI. Exercising your voting right
Once you have registered for the general meeting, you can also exercise your voting right via the Online Service, either by electronic absentee voting, by authorizing the persons appointed by the Company, or by authorizing a bank or a shareholders’ association. Votes may only be cast on resolutions announced before the general meeting, or on counter-proposals or election nominations made available in accordance with Sections 126 and 127 of the German Stock Corporation Act.
1. Casting votes via online absentee voting
In the Online Service you can cast and change your votes via electronic absentee voting (online absentee voting) until the end of the general debate at the general meeting. Up to this point, you can still change absentee votes cast outside the Online Service via the Online Service.
2. Authorizing persons appointed by the Company
In addition, you can use the Online Service to authorize the persons appointed by the Company and instruct them to exercise your voting right, or change your instructions previously issued to them, until the end of the general debate at the general meeting. If you have issued instructions outside the Online Service, you can change them via the Online Service until this point in time, as well. You can revoke an authorization of the persons appointed by the Company in text form at the address stated in the convocation to the general meeting.
3. Authorization of banks and shareholders’ associations
You can also use the Online Service to authorize banks and shareholders’ associations participating in the Online Service and instruct them to exercise your voting right, or change your instructions previously issued to them, until the end of the general debate at the general meeting. You can revoke such an authorization in text form at the address stated in the convocation to the general meeting. The authorized banks or shareholders’ associations are exclusively responsible for exercising the voting right.
VII. E-mail invitation to general meetings
1. Prerequisites
You have the following options to give your consent for invitations to general meetings to be sent to you by e-mail:
a) Consent via Online Service
You can give your consent to e-mail invitations via the Online Service. When doing so, please provide an e-mail address that you use.
Approximately seven weeks before each general meeting, we determine for which of the persons registered for e-mail invitation shares are registered with the share register of Allianz SE to prepare the dispatch of the invitations. If you give your consent before this time, you will receive an e-mail invitation to the general meeting following your consent. Subsequent consents can only be considered for subsequent general meetings.
b) Other ways of consent
Your custodian bank is legally obliged to provide us with an e-mail address for communication with you. If we receive an e-mail address from your custodian bank, we will contact you to request your consent for sending you e-mail invitations to general meetings. If you have not objected to receiving e-mail invitations within the specified period after receiving such a message, your consent is deemed to have been given by law.
2. Failed delivery
If we receive a technical notification that your e-mail invitation to the general meeting was not delivered after sending it, we will send the invitation to you by post again.
Please let us know, if you have not received your e-mail invitation to the general meeting, even though you have registered for it. For this, please contact the Allianz Investor Line at +49 89 3800 7555 (Monday to Friday, 9 am to 5 pm). Alternatively, you can contact us via e-mail at [email protected] or by mail at Allianz SE, c/o ADEUS Aktienregister-Service-GmbH, 20722 Hamburg, Germany.
3. Amending your data, withdrawal of consent
You can change your e-mail address and your password at any time via the Online Service. You can also withdraw your consent to receiving e-mail invitations to general meetings via the Online Service at any time. In addition, you can withdraw your consent by e-mail at [email protected] or by mail at Allianz SE, c/o ADEUS Aktienregister-Service-GmbH, 20722 Hamburg, Germany. Please make sure to include your name and your shareholder number when doing so. You will then receive the invitation by mail again. Approximately seven weeks before each general meeting, we determine for which of the persons registered for the e-mail invitation shares are registered with the share register of Allianz SE to prepare the dispatch of the invitations. If we receive the withdrawal only after such point in time, we can only take your withdrawal into account for subsequent general meetings.
4. Disposal of your Allianz shares
If you have disposed of all your Allianz shares between two general meetings and then acquire Allianz shares again up to approximately seven weeks before the next general meeting, the consent you gave to receive e-mail invitations to general meetings prior to the disposal will continue to apply.
Approximately seven weeks before each general meeting, we determine for which of the persons who are registered for the e-mail invitation shares are registered with the share register of Allianz SE to prepare the dispatch of the invitations. If at this point no shares are registered with the share register in your name, your consent to receive e-mail invitations is cancelled automatically. If you subsequently acquire Allianz shares, you will receive the invitation to general meetings of Allianz SE either by mail or, if you have given your consent to the e-mail invitation anew (see hereon Sec. VII.1.), by e-mail.
VIII. Associations of persons, partnerships, legal entities, persons incapable of contracting or with limited capacity of contracting
Please note that in the case of associations of persons (e.g. married couples, communities of heirs), partnerships or legal entities registered with the share register, the person using the Online Service must be authorized to do so by all members of the association of persons, the partners of the partnership or by the legal entity, or have the necessary legal power to represent the partnership or the legal entity. As a user of the Online Service, you confirm that you are authorized in the required manner.
If you use the access data of a person that is incapable of contracting or limited in the capacity of contracting (e.g., a minor), you confirm that you are authorized in the required manner to act on that person’s behalf.
IX. Duty of care of the user
To ensure optimal use of the Online Service and access to all its features, we recommend using the latest versions of operating systems and browsers. Please note that older versions of browsers and operating systems may not be fully supported.
Please do not make your shareholder number and your password available to unauthorized persons so that no third party can utilize your access. If you suspect any misuse of your account, please call the Allianz Investor Line at +49 89 3800 7555 (Monday to Friday, 9 am to 5 pm) to have your access blocked.
Please make sure to close the Online Service properly. Properly closing the program prevents unauthorized parties from being able to see or manipulate your entries during your absence.
X. Stability, availability and exclusion of liability
The technical and organizational measures taken by us to guarantee the proper functioning of our internet services and data security are in line with the most modern standards. Nevertheless, the availability, functioning, stability, and reliability of the internet service can be subject to fluctuations and disruption. We have no influence on the availability, functioning, stability and reliability of the telecommunications network, the internet services as well as the network elements of third parties.
Therefore, we cannot guarantee or accept liability for the availability, functionality, stability or reliability of telecommunications networks, internet services or third-party network elements, nor for access to our internet services at all times. Furthermore, we assume no responsibility for faults and defects in the hardware and software used for the Online Service, including that of service provider companies unless intent or gross negligence are present. If safety considerations make this appear imperative, we reserve the right to suspend or shut down our internet services without further announcement. In the event of technical problems, please contact the Allianz Investor Line at +49 89 3800 7555 (Monday to Friday, 9 am to 5 pm). Alternatively, you can contact us via e-mail at [email protected] or by mail at Allianz SE, c/o ADEUS Aktienregister-Service-GmbH, 20722 Hamburg, Germany.
XI. Information on data protection
Information on the processing of personal data in connection with the general meeting, the Online Service and the share register can be found at www.allianz.com/dataprotection-shareholders.
XII. Amendments to the terms of use
We reserve the right to amend these terms of use at any time. We may adopt or amend the terms of use if we wish to expand the Online Service technically, or if we need to take amended legal regulations into consideration. The terms of use that are currently applicable will be displayed each time you access the Online Service.